memetic

Compendium can be setup and controlled in an Access Grid meeting in two ways:

• Using the memetic Meeting Manager: You can run a memetic-enabled meeting using specific web pages, known as the 'memetic Meeting Manager', which can be accessed from the memetic website (see below). The Meeting Manager will control and co-ordinate the whole process of setting up a memetic-enabled meeting and starting/stopping all the various softwares for you, (the recommended route to take).
• Using Compendium Directly:  For the more experienced user, you can setup and control the various softwares including Compendium, yourself.

For more information on the memetic project, and access to the webpages for running a memetic-enabled Access Grid meeting, please go to: http://www.memetic-vre.net/   (you will need to copy this link to your browser).

Whichever route you take, there are four basic memetic areas to be aware of in Compendium. For each of these areas the help texts below will mainly describe the process for using Compendium directly (option ii, above), as there will be separate help pages for the memetic Meeting Manager on the website. Look out for areas labelled as 'For All' as those notes apply whether you are using Compendium directly or through the Meeting Manager.

The four main memetic related areas in Compendium can be accessed directly from the Tool Menu, using the memetic submenu. There is also a Meeting Toolbar, which is part of the memetic specific functionality in Compendium.

If you are using the web-based control system to run your memetic-enabled Access Grid meeting you will not have to specifically access these menu items or the toolbar.

The four areas are:

• Access Grid Meeting Setup
• Record An Access Grid Meeting
• Replay An Access Grid Meeting
• Upload Recorded Meeting Events

Access Grid Meeting Setup

Before you can use Compendium in an Access Grid meeting it requires certain data to connect to Access Grid related features.

Using the memetic Meeting Manager: The data will be passed into Compendium from the webpage and setup for you.

Using Compendium Directly:

Only the proxy data is optional, if you are not using a proxy. All other data must be completed or you will be shown an error message when trying to record a meeting.  Figure 1 below show the setup dialog and the table below that describes each of the fields. Complete the fields and press 'Save' the store the data.

Figure 1. The Access Grid Meeting Setup dialog.

Record An Access Grid Meeting

Before you can record a meeting, Compendium needs to download the meeting data and create the initial meeting map.

Using the memetic Meeting Manager: Loading the meeting data will be controlled for you from the Meeting Manager. Then, when ready,  starting and stopping the recording of the meeting will be done from Meeting Manager too (See the help for Meeting Manager on the memetic website, for more details).

Using Compendium Directly: 

Before you can start recording the events for an Access Grid meeting in Compendium, you must have obtained the initial meeting data from the triplestore database (the url entered above in the setup dialog). The first thing you will need is the URI for the meeting in question. This can be obtained from the appropriate webpage (see the memetic website for more details)

Once you have this URI, enter it into the first field in the Meeting Recorder dialog, as seen below. This dialog can be access either from the Tool Menu, using the memetic submenu (or by pressing the first button on the Meeting Toolbar, if the current map is a meeting map which has not been recorded previously). Press 'Load Meeting Data'. If you have downloaded the meeting before, and it has not been recorded yet, you will be asked if you would like to update the data held on that meeting map.

Figure 2. The Meeting Recorder dialog.

Otherwise, Compendium will then download all known meeting data such as attendees and agenda items from the Access Grid triplestore. This data will be displayed to you in a popup window similar to the one below:

Figure 3. The Meeting Map dialog.

If you are happy that you have the correct meeting, press the 'Create Meeting Map' button. A new map node with relevant contents will then be created and added to the current view. Below is an example of the above meeting's auto-generated Compendium meeting map. This map can be created before the meeting if you wish to add additional nodes. 

Figure 4. The Meeting Map auto-generated from the data in figure 3 above.

For All: If you add additional agenda items to a meeting map yourself can you please tag them as an 'Agenda Item' in order for them to be processed correctly later by the Meeting Replay tool.

When you are ready to record a meeting, you can either open the Meeting Recorder dialog dialog and select the meeting to record and press 'Start', or you can open the meeting map and press the 'start' icon on the Meeting Toolbar.

Compendium will firstly re-download the meeting data to see if it has changed at all, and update the meeting map contents appropriately (for example, if new agenda items have been added). Compendium will also need to retrieve the Arena clock time. If all this goes well, you will then see a small dialog telling you that recording has now started, otherwise you will see an appropriate error message.

Using memetic Meeting Manager: To stop recording, press the stop button in the Meeting Manager recorder page.

Using Compendium Directly:  To stop recording, press the 'stop' icon on the Meeting Toolbar, or press the 'Stop' button on the Meeting Recorder dialog.

For All: Once you have stopped recording you will see a dialog asking you if you wish to upload the Compendium meeting event data now, or discard the data, (see dialog below):

Figure 5. The Upload Choice dialog.

If you select 'Upload Now', all the event data captured by Compendium will be converted to n3 format and uploaded to the triplestore. The relevant compendium views will be exported to XML along with any referenced materials and put in a zip file. This file will be uploaded. If anything goes wrong during the upload of either file, the files are stored locally and you can attempt a further upload lin the future (for details on how to upload this data later see Upload Recorded Meeting Events).   If you select 'Discard', Compendium will delete all the event data stored for that meeting.

Replay An Access Grid Meeting

To replay an Access Grid Meeting you must first have recorded a meeting, (see Record An Access Grid Meeting for more details).

Using memetic Meeting Manager: The setup, starting and stopping of a meeting replay will all be done for you from Meeting Manager replay section. (See the help for Meeting Manager on the memetic website, for more details).

Using Compendium Directly:

Open the Meeting Replay dialog to see a list of all meetings that have been recorded. This dialog can be access either from the Tools Menu, using the memetic submenu (or by pressing the first button on the Meeting Toolbar, if the current map is a meeting map which has been recorded previously). Figure 6 below shows and example of the Meeting Replay dialog listing one recorded meeting called 'Example Meeting'.

Figure 6. The Meeting Replay dialog.

Select a Meeting and enter the Jabber details, then press 'Connect'. Compendium will try to establish a Jabber connection to the conference you requested in the Conference JID.

You should see a small message dialog telling you when it has connected. Compendium can now communicate with the Meeting Replay software and it with Compendium. You should see that all the nodes have gained a small red 'M' indicator icon.  You can click this icon if you wish to make Meeting Replay jump to the time point in the meeting video recording that the node was created. You can also do this by selecting 'Replay Video' from the Node right-click menu.

For All: Currently you can change the Video Index for a Compendium node after it has been created, either through the Properties page of the node Contents dialog, or by using the node right-click menu and selecting 'Assign the Video' which assigns the Video Index of that node to any other select nodes. This change is only local to Compendium and is not currently uploaded as event data to the triplestore.

Assign the Video Index of this node to the other select nodes

During the time you are connected, Compendium will be recording node creation/deletion and tag creation/deletion events which you can choose to upload the the triplestore when you stop replaying.

Using memetic Meeting Manager: To stop replaying, press the stop button in the Meeting Manager replay page.

Using Compendium Directly:  To stop recording, press the 'stop' icon on the Meeting Toolbar, or press the 'Stop' button on the Meeting Replay dialog.

For All: Once you have stopped replaying you will see a dialog asking you if you wish to upload the Compendium meeting replay event data now, upload later (which saves the data to a local file), or discard the data, (see dialog below):

Figure 5. The Upload Choice dialog.

If you select 'Upload Now', all the event data captured by Compendium will be converted to n3 format and uploaded to the triplestore. The relevant compendium views will be exported to XML along with any referenced materials and put in a zip file. This file will be uploaded. If anything goes wrong during the upload of either file, the files are stored locally and you can attempt a further upload lin the future (for details on how to upload this data later see Upload Recorded Meeting Events).   If you select 'Discard', Compendium will delete all the event data stored for that meeting.

Upload Recorded Meeting Events

For All: If you have saved meeting event data to a local file, from either recording a meeting or replaying a meeting, you can upload it to the Access Grid triplestore database at any time by using the Meeting Upload dialog. This dialog can be accessed either from the Tools Menu, using the memetic submenu or by pressing the 'up arrow' button on the Meeting Toolbar.

The dialog below will open, listing all meeting event data recordings that have not been uploaded yet. For each meeting event data recording saved, the list will display the meeting name the events where saved against, the type, the is whether the event data comes from a recording the original meeting, ('Main Meeting"), or a replay of the meeting, ("Replay"), and the date the events where captured.

Figure 7. The Meeting Upload dialog.

Select a meeting recording to upload, and press the 'Upload' button. If there is an error during upload you will be shown a relevant error message, otherwise the data file will be marked as uploaded and it will not be displayed in the meeting upload list again.

NOTE: You must always upload the main meeting before attempting to upload any replay data for it.